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February 2, 2024 Faculty Senate
---Denise Reilly:
Welcome to our first meeting...
got to make sure my sound is on.
First meeting of 2,024... we have a couple
co-hosts... we have some new senators...
and to change it up just slightly, I know that
not everybody in here is a faculty senator...
so, we typically do introductions in the chat... so, for
our welcome introductions, if you wouldn't mind
putting your name, the division you represent, as well as...
icebreaker question because you know all teachers do...
not every teacher does that,
but I do... icebreaker question...
what is one thing going well for you
in your faculty role this semester?
And if you're a guest, of course it'd love you to participate
in the icebreaker, by talking about one thing,
in addition to your name and division you represent, but one
thing going well for you and your role this semester so far.
And we're talking about professionally... so, if you're looking
forward to the basketball game this weekend, like I am,
I'm not going to put that in there. [chuckles]
So, okay.... and I'll type mine in here
too... we're being recorded right now.
And I think someone's going to put the agenda in the chat... I know
that the agenda that I attached to the meeting is probably a PDF,
and I know there's been some changes since then.
Okay, I'm liking this positivity
at the beginning here... great.
Okay, so as we do our introductions here,
we'll go on and start with the agenda...
and, I'm not sharing it right now... would you like
me to share the agenda? Would that be easier?
Remember you're taking easy on all of us,
as we have a functioning working crew here,
but we're all in different roles this time around...
so, we're all just trying to make sure we maintain.
And by the way, I should probably, with our welcomes
and introductions... should probably say...
so, I'm Denise Riley, I'm your faculty
senate president and president-elect.
And then, to my... well, to whichever side, maybe
Sean will start doing the Vana White thing here, but...
Kelly O'keep is now our
vice president up there.
So you're... you're used to her taking the
notes as secretary, but she's vice president.
And then we have, over to another side... we have
Maggie Golston, who represents communications...
and she is now the faculty senate secretary... so, I think
Maggie, you'll be putting the sign-in sheet in the chat... no?
---Maggie Golston:
That would be Kelly.
---Denise Reilly:
See.
---Denise Reilly:
We're gonna do this.
---Kelly O'Keefe:
I just posted it.
---Denise Reilly:
We're gonna do this all meeting long...
that's Kelly now, who's gonna put that in the chat...
Maggie is gonna take notes... and then there's my
colleague Rita, who we just start looking more like,
wearing black and... put your glasses
on Rita... who has switched roles with me...
so, she is the governing board
representative up there.
There we go, right, right... and then, we have a
last but not least, certainly last but not least...
she's probably our longest
reigning member here.
We have Sean Mendoza, our adjunct faculty representative
up top here... so thank you, thank you, thank you.
So, we'll get started by taking a look... I know that
everybody's still putting their information in the chat.
We'll get started by approving the notes from last meeting... so, if we
could take a few minutes to look over our notes...
I know it's been a minute, right... so, since December... so, it's been
a few months, but if we could take a look over the minutes...
and then in a few minutes if someone wouldn't mind
motioning to approve the minutes that would be excellent.
Those of you entering the waiting... or entering the meeting...
as we're letting you in... please make sure to sign in.
---Rita Lennon:
Motion to approve the December
meeting minutes, as provided.
Did you hear me?
[chuckles]
---Denise Reilly:
I heard you... we're hoping for a second.
---Sean Mendoza:
Second.
---Denise Reilly:
Okay, motion to approve... we have a second... if you
are in favor, would you please, senators only of course...
if you're in favor, please do
so in the chat... say, "aye."
If not... "nay"... something along those lines.
Okay, I'm not sure how many senators we have
in our meeting, but it looks like a lot of "ayes".
So... [chuckles] I suppose the minutes are approved... not suppose...
the minutes are approved... motion... thank you very much.
So, we're moving on to our next agenda item, which I believe is still
in the chat as well... and that is requests for executive session.
Do we have any requests for executive session?
Don't see any... I don't have my chat
pulled up as well... so, in case there's...
my fellow senate officers can help out,
if there's anything you see that I don't see.
Okay, no requests for executive session.
Do we have requests for open forum?
Okay, this meeting might go by smoothly... next,
as we head on down to the Chancellor welcome...
I did not see if Dolores is in here yet, or Dr. Duran-Cerda...
do we see? Okay, I see nodding head.
---Dolores Duran-Cerda:
I'm here.
---Denise Reilly:
There you are... okay, sunglasses and all... so we actually,
it's kind of great that we have a Chancellor that wants to...
or interim Chancellor that wants to come visit ...or
come and give a welcome to a couple of our meetings.
So, I believe that Dr. Duran-Cerda is going to come to
this meeting and possibly one other in the semester.
So, we give you the floor to welcome... and
if there's anything you need me to pull up...
am I better off if you want me to
share my screen to show the agenda...
or I... probably with your face, that's
better than anything else... so, go for it.
---Dolores Duran-Cerda:
[chuckles] Thank you, Denise... and
thank you, everyone... welcome back.
This is, I think the first official faculty
senate meeting in the semester, right?
---Denise Reilly:
Mm, hmm.
---Dolores Duran-Cerda:
Yeah, so...
---Denise Reilly:
It is.
---Dolores Duran-Cerda:
Excellent... and please, you know, invite me whenever you wish...
I always enjoy speaking to all of you and sharing some updates.
So, yes, I'm being cool... but it's not the
reason why I want to wear sunglasses...
I had an eye injection this morning and
my eyes are dilated and I can't see a thing.
So, anyway... so, that's why I'm wearing the sunglasses... but again,
congratulations to Denise as being the new faculty senate president...
and our new officers... and as well as new senators...
I'm sure there are some new senators as well.
So welcome... and these meetings are just, you know,
wonderful for discussion, and for making decisions,
and recommendations to... for all of us to hear
and to work together collaboratively for the college.
So, aside from my welcome, I wanted to share
some updates with you... and one is...
I'm sure you're interested in hearing about the
Chancellor search... so, that is going along.
The board has officially approved a search firm, called
Anthem... and you may have reached, or gotten an email
from Tina Neil, about Anthem representatives coming to Tucson,
February, 5th and 6th... and they want to meet with faculty... with staff...
[echo from someones phone]
And ELT members... and perhaps community
members... so, that will be happening soon,
and you'll be... they'll be reaching out to all of you...
and they'll be meeting with board members as well
So, once they meet with you and they'll ask about what
characteristics are you looking for for the long term chancellor?
They'll compile the job announcement...
that'll go nationally...
and the goal is to have the long-term chancellor
in place by August... by the Fall semester.
So, that's that... other things... so, I've started
some conversations at the campuses.
I started one with Downtown Campus this week...
it's in "Chat With the Interim Chancellor...
and it's just with staff and faculty...
adjunct faculty staff instructors as well.
To share, you know, what's going well... what you all feel is going
well at the college... what kinds of things need improvement...
and suggestions for those improvements... recommendations...
and then any questions or concerns.
So, we had a nice group at the Downtown Campus
and some things were related directly to the Campus,
others were not so much... more of a broader
scale... but there was a question I think at
staff council, you know, what
happens to what is shared.
So for example, things that were directly related to the
Downtown Campus, such as recycling, for example...
I shared those pieces with the
campus, vice president Nina Corson...
and so she's going to follow up on those pieces...
and the other pieces that were a little bit bigger,
I've already reached out and addressed them
with, the leaders of the respective units.
So that's how that's going.
And so, please be looking for a Chat
With Interim Chancellor at your campus...
and I look forward to to seeing you and
to hearing about your thoughts as well.
Some other things this week that happened,
in addition to that... went up to Phoenix and...
with the board members, and we had a great,
great several meetings with legislators.
So it was the Arizona Community College Capital
Day... so, all of the community colleges were there.
We had our tent... all the other colleges had their tents... with some
staff and faculty, administrators, too... highlighting certain programs.
And I had done that before in my home position as provost, but
I'd never been in the offices talking to the actual legislators.
So, that was really interesting... and so, the board members were
there and we divvied up, you know, who was going to talk to whom.
And, thanking them for their support in, in
restoring the STEM funding that we received,
but also sharing the importance of restoring funding for Pima
College as well as Maricopa... so, we'll see how all that goes.
And then, next week, the Board members and I... and
a couple of folks from external relations, and 3 students
will be going to Washington DC for something similar, but
at the federal level... and it's the ACCT legislative summit.
So, we'll be talking to the various senators and congress
people in general, up there with the students...
and we always want to highlight the students...
we have a student from adult ed,
we have a non-traditional student,
and a more traditional student too.
So, we're very excited for them to share their experiences at
the community colleges, so we can continue getting support.
Yesterday the board chair and I met with the
mayor and had a great conversation too...
We're partnering with the city... and so, lots of good things are
happening and I just wanted to share those updates with you...
and to let you know about the chats with the interim chancellor...
so, if there are any questions, I'll be happy to take them..
and anytime you want to invite me to speak
on a specific topic, please feel free to do so.
With that, I'll open it up to questions.
I hope the semester is going well so far... during
welcome week, I've tried to go to all of the campuses
and saw some of you there... and it was exciting
to see the students, and passing out swag bags...
and directing them where to
go to find their classes.
---Denise Reilly:
Thank you so much and I appreciate that you
answered the icebreaker question in the chat.
---Dolores Duran-Cerda:
[both laughing]
Of course.
---Denise Reilly:
But what you're doing... and I really do appreciate reading it
from administrators and from faculty and everyone in here,
about what's going well so far this semester... I did want to let
you know that we have a new zoom link for the meeting...
it should be on the faculty senate website... it
should be accurate, but I am hearing... [chuckles]
I'm sorry, but,,, I am hearing reports that people are
having difficulty getting into the Zoom meeting.
We do have a solid 51 here, but at the same time, I'm
not sure if the new link is not working for everyone.
So do we have any questions for
the Chancellor... Dr. Duran-Cerda?
Nope, I don't hear any... well, we thank you so much for
taking the time to come by... go rest those eyes. [chuckles]
And we will see you around at the campuses
as you're making your rounds and visits...
and checking in with people from the community as
you mentioned in the chat... so, thank you so much.
---Dolores Duran-Cerda:
Absolutely... you're welcome... and thank you
for all the work that you do for the college...
it's so important... you are the heart
and soul of Pima... thank you.
---Denise Reilly:
We appreciate it. Thank you.
Okay, so moving on to our next agenda item,
like I said, I think... I knew this was going to be
a little bit wonky, but hopefully
this will all get worked out.
Our next agenda item, we have our provost
here... and I did see Dr. Jeff Thies here.
He's matching us in all black today... that seems to
be the color matching along with the cold weather.
So, Dr. Jeff Thies... and do you have access to the
documents? I know you have a couple things to share...
so I'm just gonna let you do
your thing... is that okay?
---Jeff Thies:
Perfect. Thank you, Denise. Hope everybody's
had a great start to their semester.
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Looking forward to an incredible spring semester overall... I
have... let's see, if I'll throw it in the chat instead of just sharing
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because I know sometimes sharing the screen
becomes a challenge... that's a link to the document.
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It's also in your faculty senate agenda document... it's linked
there as well... so, I provide the Provost newsletter as a link.
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I'm not going to go through everything that's in the
newsletter... I'll let you peruse that as time permits.
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One of the things I will call out, that I think is
always, you know, being kind of a numbers guy.
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One of the things that's in there is information on
financial aid and what they've dispersed to date
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as of, I think, the end of January... or
at least January 22nd or 23rd.
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And so it's always good to think back about some of
the work that we do, with respect to access as well...
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and financial aid is dispersed... almost 27 million dollars
this year... to 7,200 students that's 27 million dollars...
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that's a significant lift... of that, 20 million of it is Pell Grant.
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So just like to put those numbers out there to kind of help
quantify the work that financial aid has been doing.
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Kind of averages a little over 3,700 per student...and although that's
varies, but there's some other great information in the newsletter,
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so please take a look when you have time.
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Let's see some data briefs... let's start with the current... Spring, 24...
our enrollment is up... and that's enrollment headcount, FTSE...
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they're all up 5%.... that's great news from previous
Spring... so, Spring over Spring... a great increase.
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Just aggregate diving a little deeper... we actually have
seen an 8 1/2% increase in our Hispanic/Latino population.
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That obviously helps us as we're
focused on institutional target 2...
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the more that we have accessing our great programs... the more
that we can have completing in the near future... so, that's great news.
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I won't... I won't lie... I was a little nervous about the automation
of the NA piece... I think that's a great thing moving forward...
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but every time you turn something on that
first time, there's always a little trepidation...
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so, I want to send out some kudos to Michael
Tulino and his team... and then all of you that
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made sure those attendants tracking
submissions were in place.
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So, we did not see any adverse drop in enrollment
because of that particular process...
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so, our enrollment has been steady
compared to last year as well.
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You know, big picture... last year we would have
asked you, the faculty, to go in and put in NA grade.
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Now, we can just use the information that you've already
done, which is put information in attendance tracker,
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and say... you know, these students need
to be NA, because they have not attended.
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Obviously, the critical piece there was making
sure everybody got their attendance in.
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So, appreciate all of your efforts on making that happen and
continuing to make that spring enrollment continue to increase.
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The second data brief is on our success...
so, that was actually the one that I put in for...
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the things that I'm always excited to hear and
see about... and our Fall to Fall student success.
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So, this is an aggregate... obviously, you can dive deeper
to see how your particular programs or courses do.
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Had a 2 percentage point bump... so, we went from
a aggregate course success rate... A through C...
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of 71.5 in Fall '22... and we bumped that up, just over
2 percentage points, to 73.6 in Fall of '23.
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And so, thank you for all the tremendous work you
do in the classroom to help support our students
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as they strive to complete their
intent here at the college.
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Let's see... so now, we're gonna move on to some updates...
the college started a baccalaureate conversation
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several years ago, when the state allowed community
colleges to step into the baccalaureate space.
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You probably are aware... you might have colleagues
that are up in the Maricopa system... or even at Yavapai...
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where they put a lot of emphasis on creating these
baccalaureate programs... here we started that process.
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We ended up with, I want to say around
10 submissions in the first go around.
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And, then that got put on pause late last spring, early summer...
different challenges as you can imagine, happening over the summer.
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HLC coming on board, the Chancellor switch...
a few other items put that on pause.
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We took that off pause and we started moving
forward again at the end of the Fall.
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And so, the 2nd round of the review process occurred in January....
so the next steps are, the provost office will be working with
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the executive leadership team, to condense
the 7 programs that are at this level, down to 3.
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Keep in mind we can only offer 2... and we want to make sure we
have a 3rd one, because one of the next steps that we go through
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as an institution is... we don't have to ask permission from the
University of Arizona, but we do have to notify them of our plans.
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And when you notify them of our plans... obviously, we
want to be able to take their feedback into consideration
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to what,... which of those next... which of those 3 programs
should be the ones that we move forward with...
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that's in the best interest of serving our community
and in partnership with the university as well.
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So, that'll be the next step... we have multiple
meetings next week... we'll condense it down to 3...
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have a conversation about what that looks like with
respect to the University of Arizona communication,
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we have to give them 60 days before we ask our Board
to approve which ones we wanna move forward with...
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with respect to when they would actually be implemented...
a Fall '26, was our most recent hopeful date...
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so it is kind of a target still... but it is becoming
very... a very tight timeline, right?
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Because you still have to get approvals from a lot of different areas...
and so, if Fall '26 doesn't happen... Fall '27 is a very viable option as well.
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We're not under any sort of time constraint to make it
happen by Fall '26 and we don't want to rush the process...
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especially with these particular programs moving forward...
so, that's kind of the update on the baccalaureate.
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The pathways did multiple data gathering over
the Fall... I included some of the conversation
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in the academic affairs forums, had surveys, had different
focus groups, met with students on their experiences.
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And we'll have a program implementation plan that restarts
or reboots, is the term we've been using in the provost office.
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The guided pathways movement around the AACC models,
practices, and equity considerations moving forward.
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So, expect to see something out mid-March,
hopefully at the latest, that really provides a detail
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about where some of those high level,
actions can be, moving forward.
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The student success model... we talked about a student
success model that included probably the more...
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probably the biggest piece of that Desert Vista
student success model we've discussed...
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it has a faculty impact... is the idea of going to
an 8 week only model at a particular campus.
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We got some feedback in the forums and we're continuing to have
those conversations with students and faculty over this spring.
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So, you'll have more opportunities to connect
with those that are looking at this option...
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again, just to reiterate... it's in the ideation phase...
it's not in the implementation phase...
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this is not something we've said we are doing...
it's something we said we would investigate,
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because we know we have colleagues at other
institutions that have done this and done this well...
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and it's made an impact on student success...
and because of our institutional targets,
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and what we're aiming to do as an institution, we
have to look at what works well at other places,
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and see if it can be implemented here,
at the same level of effectiveness.
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And if we get the idea that it can't be...
then by all means we won't do it.
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But if we... if we see that there's opportunities,
then we'll continue to move in that direction...
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but we're still just in the research phase... how does
it work for us as an institution, moving forward?
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So, you'll have plenty of opportunities over the Spring semester
to continue to provide feedback on that potential initiative.
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Day-to-day. is coming up... it's a week from today... I know
Michael's here... if you have any questions about that...
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but the day-to-day... we'll be at West Campus next Friday... and
I know there'll be some more information coming out about that...
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All faculty days, you're aware, has been shifted...
we used to do it in the first week in January...
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given the time crunch between the first day of accountability on the
Tuesday after MLK... and the actual start of classes on Thursday...
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the provost office in conjunction with representatives from faculty
senate worked on moving it to a better time in the semester.
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That better time... at a later point, it became
evident that that better date that we chose,
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posed its own challenge in the morning, with respect
to that also being the date of the Futures Conference.
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So we've been on top of trying to make sure we
schedule that in a way that faculty can attend both.
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Including the opportunity to come to West
in the morning for the Futures Conference.
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We'll be operating a virtual... think high
flex maybe... scenario at West...
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or obviously you could still attend
the one at the Double Tree in person...
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and then drive over to West Campus
for the afternoon All Faculty Day event.
---Kelly O'Keefe:
Jeff.
---Jeff Thies:
Yes.
---Kelly O'Keefe:
We are at time... so, wanted to let you
know, when I am putting up a little...
---Jeff Thies:
The time... yep.
---Kelly O'Keefe:
reaction in the corner... yeah.
---Jeff Thies:
Yeah, I was looking at Maggie, because, I think I got
that from Maggie in the Fall... right? I got to get use to...
---Kelly O'Keefe:
Yeah.
---Jeff Thies:
everybody changing rolls like that.
---Kelly O'Keefe:
[chuckles]. Yeah, thank you.
---Jeff Thies:
All right... and that last one's just to let you know
about this great opportunity we have as an institution
to go to this decision theater and really dive into
some countywide data... so, we'll leave it at that.
Thanks, Kelly... thanks, Denise.
---Denise Reilly:
Thank you... thank you, Jeff... and thank you
for all the data and such a great report.
Do we have any questions for
Jeff now that he's out of time?
Any burning questions or desires that we need? Okay... so
then, we'll move on in our report and... or our agenda, sorry.
Pulling up too many screens right now... I think,
by the way, we've kind of figured out the Zoom link...
so, anybody that was using the old one... the correct
one should be on the Faculty Senate website...
so, if there's anyone that doesn't have the correct one,
please just send them over to the Faculty Senate website.
So, without any further ado, let's go to the next item on the
agenda... of course, they can't find the agenda right now.
[laughing]
That would be great.
What is the next item guys? Anyone? Bueller.
---Jennifer Madrid:
It's me... I think it's me, Denise.
---Denise Reilly:
Okay, perfect, Jen.
---Jennifer Madrid:
Yeah...
---Denise Reilly:
Go right ahead, while I pull the agenda up on
my screen... go, go to town. Thank you, Jen.
---Jennifer Madrid:
Alright, hi everyone... my name is Jennifer Madrid... I serve as the Dean
of students, and I'm going to be giving the update for student affairs.
So the... the link to my update is in the agenda... and the first thing
I wanted to talk about is our first generation student initiative.
So, this started last year when
we celebrated 1st Gen Day
and it's grown into more programming and
student engagement around 1st Gen students.
And so, last year we had a scholarship awarded to a student on
1st Gen Celebration Day and this year we had a scholarship as well...
so, there's a link for the video submission for our recipient, Karolyne
Guzman... so, she was awarded a $300 tuition scholarship.
So, please take a couple minutes to watch that video... it's very
powerful to hear our 1st Gen students share about their
experiences, challenges, and good things that come of
being a 1st generation college student, and their journey.
So, I encourage you to watch that video... and as
I said, we're ramping up our 1st Gen programming....
so, in partnership with Vanessa, Ariana, and our
commitment to excellence in education as well,
we are, partnering and planning an event...
we're aiming for Saturday, April 27th,
but that hasn't been locked down completely yet, but it's an
event where we will welcome parents of 1st Gen students
to come to the campus and learn about how
they can support their 1st Gen students in school
and all in the name of helping students with persistence and retention...
and although the focus of both initiatives are really around,
increasing Latino student success... it's really for all students
as well... so, in addition to that, we're looking at having our
Connect You orientation, which is our new student orientation,
also have an emphasis on 1st Generation students.
So, we're also creating that programming now for
June and July, a session in each of those months.
But we do need faculty and administration support... so, if you
want to get involved, we do have a 1st Generation work group.
So, if anyone is interested in providing the
faculty perspective, please reach out to me.
And then the next student affairs update is My Degree Plan
training for faculty... so, My Degree Plan is a web-based system.
Some of you are fully aware, but it's basically a student
audit... and so, when a student is pursuing a program,
My Degree Plan will show them courses that they've completed,
or that they need to complete, or "in progress" courses.
And so, it's a tool for advisors, for students, and also
for faculty... if you're if you're meeting with the student
and you want them to pull up their My Degree Plan... you can also
talk to them about their pending requirements for their degree.
So, in the past we've offered several trainings
per semester for My Degree Plan and you will...
there's a link in the document to RSVP for the training... there
will be a session on Friday, March 1st...and Friday, March 8th.
And this information will also be listed in the next
TLC Newsletter... so, I encourage you all to...
if you haven't attended the training, to please attend, and then
you will be granted reader access to a student degree audit.
And then on the student engagement side,
we are working on our programming.
So, we did have some vacancies, our student life coordinators... there's
a student life coordinator at every campus, and we have 3 vacancies.
We just built those so, we're really excited
to ramp up our programming as well.
So, at West Campus, we have Amber Williams...
she started this week... yeah, this, past Monday...
so, January 29th was her first day with the college....
she will be the student life coordinator at West Campus.
And then we have Desert Vista Campus, Arianna Reece.
She also started on January 29h... and then
we have Downtown Campus, Connor McNitt...
he will be starting on February 12th, and he actually is already
here at the college and he'll be transitioning over from ABEC.
So, we're really excited to have our 3 new coordinators in place...
they'll all be reporting to our student life supervisor, JP Santillan.
So, if you're on campus and you want to go to your student life
and introduce yourself to the coordinator, please do so.
So, if anyone has any questions... otherwise
that it's my update... thank you.
---Denise Reilly:
Thank you Jen, you're getting applause... so,
thank you... we really appreciate bridging the...
oh... and Maggie has a question... but we really,
appreciate bridging student affairs like the
student facing side and the instruction facing side... and kind of
hearing about all the great things that are going on on both sides.
Maggie, question?
---Maggie Golston:
Thank you so much for, especially for announcing
this training for My Degree Plan.
I am curious, I had an issue last semester... we
faculty, cannot even read My Degree Plan, right?
We hit it and it's... and it gives us like an error message,
unless we've done the training... is that correct?
---Jennifer Madrid:
Yes... mm hmm.
---Maggie Golston:
And, I mean, I guess my input would be... we
really need to offer more training perhaps?
Or I'm not sure why we would
block people from a read-only.
Why not give that to all faculty?
Why do you need training to read it?
I can see how you would need training to interface
with it... but it would have really helped me...
and I mean, sure, I'll do the training... but as faculty,
we're being asked to do a lot of faculty advising...
and I think that's a really good thing.... but we don't have the tools to
do it... and I wonder why it's locked down from even view, to faculty.
---Jennifer Madrid:
Well, this is exactly why this training
is in place... for faculty advising.
So, it's actually going to be a tool that
you will use during faculty advising...
and the reason why it's locked down until you go
through that training is... if you've ever seen it,
the audit can be very
confusing when you look at it.
And so, when you're looking at it with the student, you...
I guarantee you, you will be asked several questions
about what the requirements mean, what the courses mean,
and so on... and so, you really need that background...
so that you can have those conversations with students
and answer the questions you're gonna get.
And so, we want you to be prepared when you have the
conversations with students, and you pull up that tool...
that you know how... you're guided, and
you know how to have those conversations.
The... so, that's why I encourage,
you know, you to attend the training...
but even if you're talking with the student, the
student has access to their My Degree Fund audit.
So, if you're sitting there with the student and you don't
have access, or haven't gone through the training yet...
and they want to pull it up, they can certainly go
into their MyPima and pull up their own audit.
And then once you go through the training
and you want to pull up a student's audit,
you have an extra step of just putting the
students A number in that you want to pull up,
because for a student, it only pulls up their audit... but you, as
you know, with that access, will be able to pull up any student.
So, it's just... it's going through very, very detailed..
and so, it's guiding you through how to have
the conversation with students... and how
to explain every single section of that audit.
---Maggie Golston:
Thank you... and, and, and...
---Jennifer Madrid:
And thank you Maggie...
---Denise Reilly:
And thank you Jen... I just wanted to interject that
might be helpful... Maggie, for a second, and Jen...
so, I know My Degree Plan... I've been in student affairs
before... so, I understand the programming and how to use it,
but one thing that could be helpful, in showing
students, and I know there is a way to see it, Jen,
like that Betsy Banner, you know how there's the... there is
a code that you can use to just see the tool in general,
that's not a student's information... that could possibly be helpful
because sometimes... you'd have to log out of your computer
and they have to log in on their's... like on the computer
in a classroom, for them to see the My Degree Plan.
So, even just having that... I know that the trainer used
to have like, just a generic code like Betsy Banner...
that you could go and just see the general My Degree Plan
as well... as another option that could be helpful.
---Maggie Golston:
Yeah, I was gonna just say for the, you know, for the recording or
whatever... you can also, I mean, there are other resources, right?
If you have... you can look at what a student's taken and you can look
at a pathway that's on the website, and you can sort of calculate it out.
But I think this training, and this tool, will be invaluable for
the faculty, who are really actively advising individual students.
So, thank you, a lot, for arranging the training.
---Denise Reilly:
Thank you, Jen... I think I'm...
okay... so, I realize the problem.
The problem is... everything starts with F right now... so, I have the
February report from student affairs, the February report from Jeff...
so, there's too many F's
tabs going on right now.
So, as well as the February agenda... so now, I figured it out...
I know what I'm doing... so, I believe I'm next up on the agenda.
But for my purposes, it's probably gonna be
easier for me to actually just share my screen
because I think I'm not gonna be able to talk
and look at the same time.
Or maybe not, we'll see... I will just share my...
no, I'm not gonna share my screen, forget it...
think about the agenda... you can go to the agenda
and see it... and I'm going to be... in the interest of time...
gonna be quick with this too... to make sure that
we have our business stuff ready at 2 o'clock.
But I'm going to minimize you... I don't
need to see what I look like right now.
So, in the February agenda, I decided to put a
President's report in there... and this is not to say,
hey, these are all the things that I'm doing... but I want to
see who I'm representing and what's going on this year.
So in the interest of transparency, I decided, I'll share
my goals with you... so, I am your president for 2024.
Are you able to see the
document that I'm into or no?
---Unidentified:
No.
---Denise Reilly:
I keep looking at my
own document... without.
---Kelly O'Keefe:
We cannot see it, Denise.
---Denise Reilly:
Oh, of course that's helpful... alright, then I'm gonna share my
screen and stop pretending I don't know what I'm doing here.
Okay, I'll share my screen... you can
see here... okay... can you all see now?
No?
---Kelly O'Keefe:
Yes, we can.
---Denise Reilly:
Ah, perfect... okay.
So, in the interest of transparency and in the interest of like, you
know... what am I doing for you and who am I representing here?
I decided I'd share with you my goals... so, for this year, and I'm your
president for this year, which is the Spring and the Fall of 2024.
My goal is to increase collegiality
among divisions and disciplines.
I feel like, you know, I've been in this place a while... this is my
8th year full time at Pima College, and I've been in different roles...
and one of the things I notice is sometimes
divisions, not by their own choosing...
but they don't necessarily have an opportunity to communicate with
others... and so, this is one avenue, but that's one thing that's a goal.
The second, I speak in idioms... a lot of you that
know me well, know that I speak in a lot of idioms.
So, my finger on the pulse... and what that means is,
I'm just gonna pay attention to what's going on at Pima...
I don't want anything to
kind of, be surprising to me.
So, that's my second goal, is to keep my finger on the
pulse with what's going on with changes in leadership,
with administration, with student affairs,
with faculty and any initiatives.
And of course, I'm going to... I've talked about this for years in my role
as Board of Governing rep... shared governance and transparency.
So, if I play my cards right, then whoever the next president
is in 2 years... this will serve as a guide for them.
So, to go along with that, just to kind of share along
with you what happened in January for our group
and this is mainly for our officer group and myself as
the president... there was a Governing Board retreat,
where we talked about shared governance among
the different leadership groups across campus.
I also watch this Governing Board session...
they've been pretty interesting lately.
All Faculty Day planning... we are in conjunction
planning All Faculty Day with the provost office.
It is the provost office responsibility, but they take faculty
input on what we need for professional development that day.
So, our officer team is working on that... we've had several
officer meetings... as you can see, we're in new roles,
we've mentioned that before... we're also seeking vacancy for
senator seats, trying to update the website, things like that.
But as of even today, we just got a new... new
senators being added and deleted from our list.
And as we go down in February, I'll be attending
some of these other meetings and forums,
planning with administrative leadership,
town halls, things like that.
So, this is what's going on for you... I'm still trying to get accurate counts
for every single division... and that is me and my faculty senate report.
I did want to take a minute to say, I'm super impressed by
reading the chat... so, if you have extra minutes in the meeting
and you're just interested or you
like to look at different things.
I'm fascinated by what's going on well in the
classrooms and the 3 things that I'm noticing is
everybody's talking about student engagement...
or buildings and systems working.
I appreciate the humor in there... like everything from a
soda machine not taking your money at West Campus,
to students enjoying the subjects that you're teaching.
So with that, I'll end my report and I'll go on
to whoever is next in our officer reports.
And I don't think we have an officer report from Kelly...
I believe we don't have a vice-president report...
and I don't think we have a secretary report... so, that
goes on to Rita... and I'll stop sharing my screen.
[unintelligible]
---Rita Lennon:
Thank you... good afternoon,
everyone... good to see you.
So, we did not have a report to the Governing Board in January...
however, as Denise mentioned, they did meet 4 separate times.
In my report to you, I do have links to the 3
meetings that are available to you on YouTube.
If you are not yet subscribed to their PCCTV Governing
Board... I do recommend that you take a look...
there's always some interesting things going on.
So at the January 10th, 2024 meeting, there was
quite a bit of information that was shared.
We had a financial report... we also had, sorry... we also had
some reports about things that are going on at our institution,
such as the STEM adventure that happens
every November at the Northwest Campus.
Where 4th through 8th graders go... and they attend...
and they engage with different parts of science,
technology, engineering, and math... if you haven't yet volunteered
and you would like to, please reach out to Emily Halverson-Otts,
I'm sure she'll point you into the right
direction... in order to volunteer.
We also heard about our very
own Kelly O'keefe's program...
she is offering a fast track program and
it was highlighted at this Board meeting...
and it's a great representation of non-credit and credit programs,
that are both offered for our students and community.
We also heard about law enforcement, who partnered
with our cybersecurity program and did some training
and hopefully that will happen
again in the near future.
And then, to celebrate one of our students
for the medical lab technician program...
we had a student, who is currently the highest...
has achieved the highest score in the nation.
And if you're not familiar with what medical
lab technicians do, they're the ones who analyze
the tissue in the blood samples once we've
collected them in the hospital or medical facilities.
So, they're kind of an important part... and this is the 3rd time
a student of this program has achieved such a high score...
so that's pretty amazing.
At the January 11th... as Denise had mentioned... there
was a retreat that staff, faculty, and administrators
were invited by the Governing Board... and to my
knowledge this is the first time that that's happened.
Thank you, Kelly, [laughs] that went really fast... and it
was about shared governance and what it means to us.
What does shared governance mean to us?
What are we doing well and what can we do better?
Finally, there were 2 study sessions... one on January 16th was
about the models for PimaOnline and what the future holds for them.
And for January 29th was about BP 120... 1.25, I'm sorry... and I know
that Michaela Hayes will be covering that a little bit more...
and we also had an email that just came out right before the
meeting started, so if you haven't checked your email, please do so.
Anyway, that concludes my meeting... or my report...
[giggling] not my meeting... thanks so much.
---Denise Reilly:
We're all having to get used to the different terms, right...
so, that concludes Rita's report, our board of governing rep.
And now, we move on to Sean...
our adjunct faculty report.
---Sean Mendoza:
Awesome, thank you for that... so, the link that I have
actually, brings you to the agenda that we just...
to the meeting that we just
had not too long ago...
and today we also had, I think the main things on
there that we talked about as adjunct faculty,
there were some adjunct faculty
priorities that was identified.
Actually, we have a new adjunct faculty rep
for the AERC, Zoe... I don't know if it's on just me.
And Zoe is a... Zoe is the... is the new
rep for AERC and Adjunct Faculty.
And, Patrick will continue to serve... and I think, you know, he
does a great job representing our group to the AERC as well.
And, so, Patrick and Zoe will be...
will be there for us.
And I want to also thank, Lynn for his, contribution
to the AERC... his you know him representing us
during his time with us... 2, 3 years
or so... so, thank you, Lynn for that.
Also... I wanted to just say that... that there should be
a link there to the video, for the meeting that we had.
There were a couple of things that we discussed in the meetings...
not only just budget, but also, there's this really cool
retirement benefits calculator... I thought that was super cool...
if you... If you've not had a chance to take a look at that.
Thank you, Taylor, for talking
to us a little bit about that.
Also we had... I think most notably we had a visit from our acting
Chancellor... and there were some questions that were asked
and I thought, there were... some of the
questions that were asked were... was...
do you plan on applying for the Chancellor position at the college?
What are the top 3 challenges facing the college?
And also, if you were chancellor what Pima... would Pima
offer more bachelor's programs here at the college?
So, I thought it was a... I didn't... I don't want to give away
the movie... so, if you want to take a look at the link,
you can watch that... and I have the little... where
you can start the video and you can listen in on...
on what our Chancellor had said... our acting Chancellor
had said... with regards to those questions.
So... and then... that's pretty much a... oh, one more thing too,
is that, I know that there were a couple of full time faculty
that were... that have been captured by the adjunct faculty list... so, if you want to scroll down to the bottom,
it says full time faculty on adjunct faculty list... anyone who
prefers to not receive these messages from this group
can adjust their subscription level,
using the following guide.
So, there is a link that's there... and so, if any
of my full-time peers would like to, you know,
not receive messages from me... and it would
break my heart a little, but that's okay.
And, just go ahead and just follow that link... and then,
you can... you can have yourself removed from that...
from that list... and that list... those directions
came from IT, so we should be good to go.
So, that ends my report...
thank you for your time.
---Denise Reilly:
Thank you. Sean... and as I mentioned before,
we're still not just with the changing of the guard,
but we're still updating our representative
list... and I'm trying to get accurate numbers.
I think I've heard from every Dean but one... of how
many full-time faculty represent your department,
not represent your department, but are within your
department, so we can update our numbers.
And so, I've mentioned to Sean that once we
get those updated, that list will be updated
of the adjunct faculty representing in faculty
senate... so, thank you, Sean.
I think we're good on time so far, so this is exciting...
and I think our next report... is that our PCCA report?
Okay, Makyla has joined us with... [chuckles]
with bells on or fuzzes... fuzzy on... so, go for it.
---Makyla Hays:
I was cold... I'm wearing a unicorn
hoodie blanket... it's all good.
You gotta have stuff on a rainy day, right?
So, I... my report is pretty short today.
The first thing is BP 125... I wanted to let you
know that there is a governing board meeting
on Valentine's Day at 5:30, February 14th... would love for you to
come and, you know, enjoy the governing board meeting with us.
They've been fairly short, which has been great... and we're
also going to have a couple of criterion presentations...
I think criterion 2 and 3 are going to be presenting...
I've been asked, so there's my hoodie... yeah...
[laughing] That's all fun... so, come
and join us...I will be there.
I'm pretty much always there... there was a study
session on Monday the 29th... it was virtual...
it's on PCC TV... and I had sent out an email
to you all on Monday, kind of explaining
where I felt that there was differences and I really
wanted to just appreciate, publicly and verbally,
Aubrey and Dolores for reaching out to me and saying...
hey, we saw the email... we know there was concerns.
So, we met on Wednesday? I don't know which day we met,
this week has blurred... but I think we met on Wednesday,
[chuckles] and we've just kind of talked through
the different perceptions and everything,
in formulated kind of, an approach, in an email... and
I just forward that out to you, right before this meeting.
Essentially, administration... AERC administration and
AERC employees both had a chance to present to the Board...
and Dolores did not get to say what she felt as the
Chancellor... and so, Monday was her opportunity to do so...
in hindsight, it probably would have been helpful to
have an employee representative there as well...
to answer some of the questions the Board had,
but hindsight... can't go back and change it...
but I did appreciate the acknowledgement... and then, there
was a bit of a clarification on some of the comments for HLC.
Please just go read the email, because it has the actual language
that we worked on together and I don't want to misquote it.
Ongoing AERC work... there are a ton of comments out
for 21 day comment, and I know this is later in the agenda,
so I'm gonna skip that part... what I will say is, within
my report... I've copied all of the pieces from the email
that you were sent out by Aubrey, and I've highlighted
the ones that have to do with full time faculty...
but I will address those more during
the later portion of the meeting.
I think that is it... thank you all
for enjoying my hoodie. [laughs]
---Denise Reilly:
You know, we appreciate your report, but we especially appreciate...
I think creativity and humor go far... especially in a 2 hour meeting.
So, those of you that mentioned everything
from... the soda machine working at West Campus
as being the joy of your semester so far... to wearing
a unicorn hoodie on a rainy day... we think it's all good.
So, much appreciated... and yes, later on in the agenda, we do
have some of the BPs and APs up that you'll be presenting about.
So, I think we're moving,
rocking along, right on time.
There is something I want to mention, right
in between the business item and the TLC...
but I just wanted to double check...
do we have... is Elliot in here?
---Elliot Mead:
I am.
---Denise Reilly:
Awesome... okay... Elliot, ready
for the TLC report... thank you.
---Elliot Mead:
I lied... I'm actually not on the right tab...
so, I now have that problem.
---Denise Reilly:
Do you have too many subjects...
too many F tabs on... going on?
---Elliot Mead:
Too many outcomes... yeah.... so, I'm also
giving the report for AI, so I will go very quickly.
And there are a bunch of links to everything in the report...
so, please let me know if I can clarify anything.
As usual, there's a lot on the calendar... and
there's a lot of upcoming events that I want
to bring a little bit of awareness to...
one is OER week in early March.
If you're interested in OER, if you
want to talk about it, think about it...
there's the big AZ conference coming up
and we'll have some events going on...
through Chelsea James, our awesome
director of OER and course materials.
There's also worldwide climate justice week.
It used to be one day, now it's a whole week.
That will be in early April... there's events
coalescing on the 2nd, at Downtown Campus,
but we're... we've got a planning team that's
working on stuff across the college all week.
Hopefully at every campus for that... along
with a lot of the sustainability energy that's
happening right now is Braiding Sweetgrass
book club... so, if you participated in Dr. Garcia's
transforming HSI book, circle last year... this is very
similar... we'll have multiple sections for you to join.
And some ways that, you don't have to do it all at once... you can
kind of pop in and out... if you can't commit to the whole thing.
So, register early for that... and there's,
of course, lots of other workshops.
There's... I encourage you to go to our webpage
and check out a lot of the sustainability groups...
there's note stuff on OER... there's, of course,
the AI research, resource page.
So, check out our website, see what's new... and find ways
to connect with the sustainability folks, and our OER folks.
A general awareness item... I see a lot of people, not just adjunct
faculty at our workshops... especially our one-off workshops.
Please, please do sign in... even if you don't get compensated,
full time folks, our workshops comp toward tier.
And it's... even with the administrators and staff in the room...
please sign in, just so that we know who's coming through our doors.
It's, important for us... we, really do serve everyone at the college
and we want to get an accurate count, just so that we can...
just make for more useful advocacy
and direct programming.
And then, a quick plug... no, IT didn't pay me for this... but if you
haven't seen those little 4 minute videos that have been going out...
Kelly, I know you mentioned this in the AI
meeting earlier... they're really good.
I generally tend to pass over those videos pretty quickly, but
they're fantastic... they've had a lot of really great topics...
and there've been some really great ones about
AI too... so, I really recommend the NINJIO trainings.
If you haven't gotten caught up on them, please do so...
I think you'll find them, hopefully not useless.
And then, to that... my... I didn't
see anything on time wise...
so, I'm gonna keep going very quickly... switch
over to the AI task force subcommittee update.
We have broken down into subgroups now... and
you can see accessibility, business and industry,
syllabi, and policy, software
procurement, and survey.
So, we've got a number of subcommittees, working on
a number of different topics... and yeah, the training, they have...
so, they feature people that we know...
they're funny... they're well put together.
If you want to join... going back to the subcommunities,
if you want to join, we're looking for new folks.
So, I'll wrap up quickly, Kelly... there is a link in the
sheet that I shared, to sign up for a subcommittee...
we'll reach out to you if you're interested in...
if you can't commit, but you just have some ideas...
we also want to hear from you... send us
an email, sign up on the registration form.
Doesn't matter how you get to us... ask us questions...
send us your ideas... we'd love to hear from you.
And last plug... always remember about AI to
avoid entering sensitive personal information...
including information about yourself, your students, or
the college... and with that, I will end... and thank you all.
---Denise Reilly:
Thank you, Elliott... it's always much appreciated... I learned
years ago that the TLC was actually created out of faculty senate.
So, the history behind that... so obviously, there
was a need for professional development...
there was a need for an actual virtual, maybe some
day in person, teaching and learning center for everyone.
So, thank you so much for
always keeping us up to date.
Something I didn't mention earlier, that before
we go to the business section and transist over...
I just wanted to mention and put in a plug for All Faculty
Day in March... that we're seeking presentations for that.
We've kind of reached out to a few specific people with our theme...
and so, I'm gonna be thematic about this right now and say...
so, one of the things that we've talked about... and this has
been a widely discussed topic with all faculty senators,
with officers, and with administration... is that, we are trying to
replicate in the virtual world, what would be like in a meeting.
So, some have never even been to the Amethyst room
and seen what the meetings were like a long time ago...
with the microphone being passed around and
taking a lot of time... and with a bunch of people
sitting around in a big, yeah, some of you
are smiling because you remember this.
And some of you are... I have no idea what you're
talking about... but at Downtown Campus.
And so, we've talked about presence on campus...
we've talked about what it's like.
So, one request I'm going to make moving
forward is that... everybody, if you don't...
you don't need to have your camera on the whole
time, we understand that... I don't... I certainly...
especially when I'm taking a sip of my water, I put my
camera off... but one of the things we will ask...
because there's about, you know, 50 some people in this
meeting... and it's helpful... it's just to have a picture
on your, on your... I don't even know... on your
square... on your Hollywood square.
Just have a picture... so, if you wouldn't mind, by our
next meeting in March, I will ask you to put a picture...
I see Maggie's picture... I see... and if you're not
comfortable putting a headshot of yourself, that's okay.
By the way, on All Faculty Day, we
will have headshots taking place...
so, if you want to wait till All Faculty Day,
maybe I'll give you that extra month.
But if you don't... not comfortable putting your
face... it's really difficult to run a meeting
and have a bunch of black squares
with just like, white names there.
So, one thing I would encourage you to
do is take a picture of your favorite pet...
or just some kind of piece of art... and that's
the same thing I asked my students in D2L.
I asked them to put a picture there, so
you just don't see the blank space there.
So, that's one thing we're gonna ask
and I see a lot of you have that...
or you can even use the virtual version like Kimlisa's picture
and kind of headshot that's animated or... looks really cool.
So, by our next meeting I'm going to ask for
everybody to please just put a picture there,
so we have... we can kind of recognize who you
are... especially getting to know our senators better.
And with that, I'll move along to the
business section of our agenda.
Do I have any questions about that? There
also is a tutorial I can put in the chat if you want...
or you can click the 3 dots at the very top of
your screen... you don't have to do that now.
Cool, but I love Kimlisa's now...
giving us a show here,
but you can also click the 3 blue dots and go
all the way down to where... edit profile picture.
Kimlisa, I love when it goes like and it does the little
movement like we're rocking a baby, but you can do that.
So, I will ask that by our next meeting in
March, that you have a picture on your screen...
just so we can recognize who you are.
Okay... our first item in the business section of our meeting
is going to be Michael Tulino, with registrar 45th day.
And I know we heard a little bit about that
from Jeff Thies, but I think... yes, I...
I see Michael's face in an office
right there... go for it, Michael.
---Michael Tulino:
Yes, thank you... hello Denise, hopefully
everybody can hear me okay.
---Denise Reilly:
It's a little low... do you mind
turning the volume up?
---Michael Tulino:
Let me replace my mic... one second.
---Denise Reilly:
Or is that just me, you guys?
Can everybody hear? No, okay.
---Michael Tulino:
How's that better? Alright, good...
thank you... okay, happy Friday.
I'm not quite sure exactly what is a plan for 45th
day... but I know we had wanted to talk about the
student drop process for non-attendance and
just kind of clarify... be available for any questions.
We can certainly talk a little about 45th day
if there are any questions about that.
Our assistant director in the registrar office, Elvia Bow,
has joined us as well... so, we may ask her to chime in.
We are actually right in the process of evaluating
the students, who are enrolled in 16 week classes.
So, yesterday was the drop dead line for all 16 week classes...
and the expectation to have attendance entered...
and we are going through those lists of students to evaluate
whether or not we still have full classes that are outstanding.
And/or whether we have students that were recently
added to the class, that we feel don't have yet a chance,
either haven't had a chance to attend,
based on the meeting sessions,
or might not have had a full
7 days to enter that attendance.
So, we are going through those rosters now... we're actually
about halfway through with the 16 week students.
We successfully dropped... I hate to say
successfully dropped in this context,
but the process did work the way we expected,
for the first 8 week and the first 5 week session...
and so, we have already processed those students...
we do have a number of students, by faculty request,
that are being added back to the
class for various circumstances.
And we realize that perhaps some
students didn't get a chance to log in...
or maybe there was some other outstanding
circumstances related to attendance.
So, student affairs is monitoring that... that input sheet
that you all have... hopefully you have the links to it.
If not, we can certainly share more information
but there is a Google form that we ask...
if you're a faculty member, who had a student that was dropped
for non-attendance that has asked, for whatever reason,
to get registered back in the class... that Student Affairs is
monitoring that list... and we are keeping an eye on that as well.
We have noticed that at least one student... I think
themselves, actually entered in the Google form...
and requested to be added back to the class... we did
confirm with the faculty member that that was allowable...
so it looks like, perhaps there was a
link that was shared to a student...
we're not quite sure exactly how
the student got into that form...
but that form is intended to be used only by faculty,
to request that the student be re-enrolled.
Let's see, I think we'll just stop there and open it for questions
or perhaps, Elvia... if there's anything to add before any questions.
---Denise Reilly:
I think I did see a question in the chat, Michael...
Lisa, do you want to ask your question?
---Lisa Werner:
Yes, I do.... okay, so... and at this very instance, I finally got something
back from attendance, but this might be helpful to people.
So, I had a case of a student who was never
there... I did indeed take the attendance correctly,
and they weren't dropped... but it just... I think there may
be still a lag time... iss what the case is, I think... but...
---Jennifer Madrid:
Hi Lisa, yeah... I think that's the case... that one that
you just emailed me back about a little bit ago.
We're going through the process of
dropping today... and so as Michael said,
some of them have certain exceptions...
if they added late or if there's a full class.
So we're going through those before we hit the
button for drops... so, it's a little bit of a process.
---Lisa Werner:
Okay, thank you.
---Michael Tulino:
I can add a little bit to the lag time... there were
a few questions as we got this process going
in the early part of the semester, about reports that you might
have been provided, either by department heads or Deans.
Those, non-attendance reports are generated
in the evenings... late in the evenings.
And so, that is an accurate reflection of attendance
as of about 11 p.m. the night prior.
Most of the questions that we receive... or all the
questions that we received... we could easily trace back
to the fact that, either attendance was entered that
morning, subsequent to the report being generated
and sent to you... or there is a bit of a lag time
between attendance tracker and banner, but though,
as long as you're entering attendance and it is
saving on time, then we will see that attendance
prior to us running these processes to look at evaluating
students for drops... and I hope that makes sense.
Those reports are available in Pima Reports...
you can run them on the fly if you'd like.
And I know there are some departments that
are running them more frequently and taking
a look at them more frequently
than we have the schedule set up.
But just keep in mind, most of the reports...
at any of the reports that you're getting.
You know, via email, take a look at the time stamps on those
because it may be that it was a reflection of the 11p.m. report.
---Denise Reilly:
Thank you. And I think we have time for one
last question. Maggie, you had your hand up?
Unless you were just playing with avatars like
everybody else who's cracking me up right now...
with their backgrounds [laughs]
and just playing around.
Do you want to unmute yourself, Maggie?
---Maggie Golston:
I don't know why I have the giggles,
but I do... Michael... and I... forgive me...
I don't, I... this information may be in something you send out,
but in the past all readmissions go through the Dean...
is that still the case? Or, you know, the process
if you accidentally NA'ed someone out of your class.
---Michael Tulino:
Re-enroll? Okay, sure.
---Maggie Golston:
Yeah, re-enrollment... are they different now?
[chuckles]
---Michael Tulino:
So, because this is a new process, we set up the Google
form so that individual faculty can request directly.
We have talked with the Deans... we are
sharing that information with the Deans...
and we will take a look at, you know, after action
review type of debriefing at the end of the semester
to keep an eye on trends in certain departments or what have
you, but the Deans are aware and are monitoring those as well.
I'm gonna put a link to our registrar site in the chat,
if you all wanna make sure you access that...
right now, we have information on the homepage as
a highlight... it's got the, the "how to" documents...
it's got the link to the re-enrollment form, etc... so, most
of the information that you might need should be there...
if there's anything that isn't ... please feel free to email
attendancehelp@pima.edu and we will get back to you shortly.
---Denise Reilly:
Thank you, Michael... and I know I teach in
the 5 week terms and the 8 week term,
so I'm just double checking that we're not getting those
notifications that were accidentally sent out the night of...
[chuckles] the drop deadline that said... hey, you're
supposed to NA students... and we were told not to.
So those have been...
that's been rectified, correct?
---Michael Tulino:
That is correct... so, that was only in place for the
first 8 week session... we apologize about that.
I think it was on the order of about 145 emails
that were sent... the emails had the old verbiage
that said we see students that you have not marked
positive attendance for, so please go into the NA grade.
The benefit to that is, at least we know that folks are paying
close attention because we did get a flood of emails
the next day saying... I'm sorry I thought I understood the
new process... and now you're asking me to NA grades.
So, thank you all... you've passed the test... that have emailed
us... and we have now taken the test off of your plate...
so, yes... that was completely a mistake and I'm trying
to put a positive spin... but that should not be going on.
---Denise Reilly:
That's great... no, that's great... that's right
up there with the NINJIO... like, you know...
that's right up there with the little 4 min video...
that was our 4 min video to pass the test, right?
---Michael Tulino:
There you go.
---Denise Reilly:
To say that we were paying attention, okay...
well, thank you so much for your report.
We're moving on to our next item on the
agenda and that is HLC results presentation.
I believe we have Dr. Vanessa
Ariana and Wendy Weeks as well.
And I think it's Vanessa that's
presenting... so, take the floor.
---Vanessa Arellano:
Yeah, sounds good... good afternoon everybody...
thank you for allowing us the opportunity to follow up
on the observations from the HLC pre-mock
visit that we had in December, 2023.
For some reason I can't share my screen, but
that's okay... I have the particular slide deck
that you all have access to
and I'm just gonna go up...
---Denise Reilly:
Do you want me to share yours?
Do you want me to share?
---Vanessa Arellano:
Sure.
---Denise Reilly:
Okay.
---Vanessa Arellano:
Thank you.
Thank you, Denise... I'm just gonna go
ahead and get started... until she starts.
First of all, I really want to thank so many of you, that
have been, not only involved in the HLC pre-mock visit,
but all of your work for the assurance argument and
ensuring that we have the strongest evidence possible,
to highlight and showcase Pima Community College
for the incredible institution that we are
and we are highly focused on our students
and meeting the needs of the community.
You all right, Denise? I think it's a... okay... I just wanted to
make sure we didn't see anything secret on your computer.
So, I have 4... we have had a very strategic focus on ensuring that
we are really strong for our HLC reaffirmation accreditation visit.
And we've had intentional efforts... part of it was our
pre-mock visit... we also have an in-person mock visit
with Dr. Susan Murphy... so, please mark your
calendars... and then of course, the big, big one...
the official one is going to be
on December 9th and 10th.
So, I wanted to go over some areas of strength that Dr. Sandra Veltri,
highlighted and also some areas of continuous improvement.
So first... in the interest of time, I'm gonna highlight some high
level ones here for areas of strength that we have as an institution.
So, throughout the various criterion sessions...
the sessions with the Board, our ELT, our staff,
administrators and also our
community and student forums.
There was a strong theme... we are highly dedicated
to our students... we really exemplify, in...
really wanna live up to what our mission is... and there
was strong examples throughout all of the sessions.
In fact, I just want to read 2 quotes from you from
the student session that that really emphasized
the great work that the faculty
are doing here at our institution.
Pima met me where I was at educationally, not only financially
and academically, but they helped me to formulate a plan.
Another student said... how I would describe Pima to a friend
is... wonderful professors and very open to students.
And those are just 2 brief snippets from the wonderful
things that our students have to say about Pima.
From our community member session, we had
really strong compliments, especially from
our business and industry partners, and our high
school partners, and our commitment to having
relevant curriculum that prepares their students
for us to have a strong talent pipeline.
We had incredible participation for criterions 3 and 4 in
particular... those are the teaching and learning criterion...
and we had many faculty, provide strong
evidence and really stepped up to the plate
to highlight and showcase
Pima Community College.
When it came to assessment and accountability and the
importance of assessment here at Pima Community College,
one of the questions from Dr. Sandra Velri
was... how do we hold people accountable?
What is the process that we have in place? And she was very
pleased with that curriculum freeze answer that we had.
Now onto our areas of continuous improvement...
many of these are not new to us.
They were not a surprise to us because there
have been ongoing gaps here at our institution.
They have been either reported to us in more recent
reports, or from our previous HLC report from 2019.
The first one that I really want to talk about
is that confusion about where to file a complaint.
We had various answers... whether, what the role
of ODR is and what the role of human resources is.
And where is the appropriate place to file a
complaint? So, we are working with Jeff Silvyn
to ensure that we have more clear information
on our website and to make that really evident
to anybody that wants to file a complaint, they should know
which... where... what avenue to pursue to file that complaint.
Our co-curricular learning and assessment
is also one of those areas back from 2019...
thank you, Kelly... back from 2019... that we have
identified as a gap... we are starting to fill that gap...
we have a co-curricular learning definition
and that occurred in spring, 2023...
and now we are working on the assessment
aspect of it... so, we have a cross-functional team
that has faculty staff and administrators
that's working on that.
And actually, we will be sending out a survey very
soon... within the next 2 to 3 weeks, to faculty, about
getting some critical input on
co-curricular learning and assessment.
And I'm just gonna jump down to the
effectiveness of program review.
That is one additional item that we are working to strengthen
here at our institution, by leveraging the data that we have
to ensure that we're meeting the needs of our
students, our community, and our labor market.
And so, what's next? Our next steps is to close the gaps on
our areas of continuous improvement, to strengthen those.
It's going to be a process... we are identifying some
responsible leads for each one of those areas.
We are also nearly finalizing our assurance argument... we
expect that nearly finalized version by March 31st of 2024.
And also, I popped in the slide deck, Dr. Susan Murphy,
who will be doing our mock visit in September,
her profile, if you wanted
to do any research on her.
And I don't know if I have time to take any
questions, but I just wanted to open it up.
---Denise Reilly:
Thank you so much for sharing that... and I
want to thank publicly all the folks working
on the HLC criterions and
the entire assurance argument.
I know there's a lot of people just, even in this
meeting, that have contributed to all those things...
so, much appreciated... okay, I think Kelly has
her hand up... or no, that's a thumbs up... sorry.
I've got all kinds of all kinds of fun stuff
going on over here... okay, awesome.
Alright, thank you so much, Vanessa...
we're going on to our next report...
which of course I need to figure out what it is...
sorry... you're our next presenter, go ahead.
---Kelly O'Keefe:
So I think what we're going to review at
this time, Denise is, the BP's and AP's...
so, I'll go ahead and hand that over to you.
---Denise Reilly:
Thanks... so, with the BP's and AP's, we were unable to get
anyone to come and answer any questions, if we had any
for our next item in our agenda... so, what we were given, I sent
these out on Monday, but we were given a list of BP's and AP's
that we were told... these
were just minor updates...
so, because of that, they're
already out for 21 day comment.
So, what we've been asked to do is, if there are any
significant concerns... to gather them from faculty.
Of course, you can individually put in the 21 day comment,
but the BP's and AP's are already out for 21 day comments.
So at this point, like I said, I wasn't able to get anyone
from legal council who had submitted these.
And so, if we have any concerns...
I'm going to go over to Rita.
---Rita Lennon:
Thank you... actually, I think Kelly, you had your
hand up first... did you wanna say something first?
---Kelly O'Keefe:
I was just gonna mention that the AP's and BP's that we're
reviewing, are not open for 21 day comment right now...
they are minor revisions... and so, if there's any
issues that you can see as maybe not qualifying,
in your opinion, as a minor revision and you'd
like to have it opened up for 21 day comment,
that's what we're asking for through this.
---Denise Reilly:
I stand corrected.
Thank you, Kelly.
---Rita Lennon:
I thought we were on the same page... sorry...
because I... I was gonna say the same thing,
so we do have... we have a list of AP's and BP's that are going
through the smaller revision, and 21 day is not accepted.
There's actually a list of them that are
also going through 21 day comments...
so, I just shared a link to a form... and they're
spelled out, which ones are which, on there.
And there's links to all the AP's and BP's, cause
there's quite a few... I think there's like over 40.
---Denise Reilly:
Yes, thank you... and that, you know... we talked
about this last semester, that was a bit concerning
that we were behind on so many BP's and AP's, so we've been
told that there will be a better system operating in the future...
but for now it seems like a lot
of them need to go through...
and I think even later in our meeting, we have
some other updates in a different area...
but yeah, I'm confused... keeping track of what stuff is in 21 day
comment, what stuff hasn't been reviewed in a long long time,
and what stuff is reviewed on a regular basis... so, if we don't have
any questions for that... thank you Rita for putting that in there.
We'll move on to our next agenda item... so next, we have
faculty qualifications with Kate Schmidt and Maggie Golston.
Oh look, now we're ahead... hmm...
now you can read all the things in the chat.
---Maggie Golston:
So, sorry everybody... I'm trying to do good minutes...
and also provide information... and just getting used to it.
And you will make me cry, if you tell me my notes
are not as good as Kelly's... I will cry real tears.
Let's see... I'm gonna
share my screen here.
And hold on one second... what the heck?
I'm having a little trouble... here we go, okay.
---Denise Reilly:
The name of the... [unintelligible]
---Maggie Golston:
You should be mine, yes?
Oh, please tell me you can see them.
---Kate Schmidt:
We can see it, Maggie.
---Denise Reilly:
We can, yes.
---Maggie Golston:
Hold on... Oh my gosh, I never
used these slides... okay.
We are... I'm reporting to you from the 3.0101
committee, who has been charged with updating.
policy 3.0... administrative policy 3.0101 as a
direct response to the HLC putting out a revision
to their directives about qualifications in November.
So, a lot of these won't feel like changes to us...
but nevertheless, there is new HLC guidance...
and we can deem instructors qualified, based on a
variety of factors, which we sort of always could.
Including but not limited to, straight up academic
credentials... that would be an advanced degree...
very often in transfer disciplines, an advanced degree
in the subject area or a closely related subject area...
or another area with 18... remember the magical
18 units... say bye-byes... the magical 18 units
in the subject area... graduate units, that would qualify
transfer faculty... so, that's the change in that first group.
Also, if an instructor has... is making current and
consistent progress toward the advanced degree...
we can now as community colleges and/or other institutions
besides the university where they are doing the advanced study...
we get to hire them too, in other words... so, if there is somebody
who is a grad... who is an unfunded graduate student
making good progress toward their advanced degree... if U of A
can't find use for them and won't fund them, we can.
And we'll talk about support for that... and
then, the good old equivalent experience...
sometimes we call this professional experience, or work
experience, or... but it's... the HLC calls it equivalent experience.
So, most everything is staying the same...
we still assume... it is the assumed practice
and will continue here at Pima and everywhere...
that the faculty in the discipline participate
substantially in the establishment
of the academic qualifications.
In other words, if you have had a hand in credentialing, certifying
teachers... that document that is kept by faculty certification...
it's an 80 page document and it goes through each
discipline. .. we will still share governance over that...
nobody's coming to change your qualifications...
that's the first thing to know.
So... but, we wanted to form a committee to work on
any kind of revisions to the actual policy language.
We've talked a lot... and we're starting now...
the reason we're here today to present to you
is that we're starting now to make some moves... and the
first move will be a survey of you and your colleagues...
and then we will start to draft the policy, which then... which
we will do in concert with, and as a result of, those good convos.
So, we've talked about making sure we keep our
standards high... hire the most qualified faculty.
We've had a lot of conversations about the difference...
not just between transfer and workforce,
but even among disciplines, which
could even be in the same division.
And that we have to have policies that
allow for that.. those differences.
We've been benchmarking, because we want to make sure that
we don't, you know, that we're not veering off from our peers...
and also that we're not imperiling our relationships with our
feeders... so, talking to, particularly the 3 Arizona State universities,
and making sure that if we come down from 18 units and
they don't, we don't have a problem with articulation.
Those of us who teach the star classes... uh...
the sun classes know that that's really important.
And we want to make sure that it's easy to use...
discipline coordinators and department heads and Deans
have a lot of of good thoughts about this, but do we have the
time? We want to make sure that this is usable on the fly.
We've had some trouble thinking about
whether there could be a single policy...
that could set a minimum for
all divisions or all disciplines.
Because we can't quantify what that would
look like... so, that's something that we...
that is still sort of on the table being discussed.
So, we need you... we need strong faculty input...
please respond to the survey when you receive it,
which may be even within a day or 2...
I'm not really sure, but it could be.
And we will also have... be having some focus groups...
hopefully in both... in person and also virtually...
and in various locations... so that you can give some input...
this is really, you know... we want input... [chuckles]
and we can't think of every single possible contingency...
so, you may have something that, you know...
in your discipline, that we don't really have our heads
around, because the committee can only be so large.
And while we do have 1, 2, 3, I think 4 disciplines
represented by faculty, that's only 4. [chuckles]
Okay... and on these slides, which are linked in the agenda,
are a couple of links to the HLC's policies on faculty guidelines
in case you're unfamiliar or want to
refresh yourself on what those are.
Kate is the lead on this. Kate, do
you have anything you'd like to add?
---Kate Schmidt:
I do not, you did a great job, Maggie... we're really
at the point where we're just seeking feedback.
I think... I guess the one thing I would say is... our
existing policy is not in conflict with what HLC has said,
we just... HLC is offering some additional tools, and we want to
consider how we can use them effectively at this institution.
---Denise Reilly:
Thank you so much, Maggie and Kate...
and I did wanna say... gosh, I love the...
I love all the symbols that Kelly pulled out here... the
black and white checkered flag, the arrow there too...
that Rita and I decided we could give a few minutes
to this presentation... if there are any questions...
because I know that was a lot of information,
and I know this is an important item here...
so, at this point, do we have any questions... specific...
I know that you mentioned next steps... you mentioned
going to forums.. you mentioned filling out a form or a survey...
and I know you're seeking input from different people.
Do we have any burning questions that could be answered here,
that maybe everybody else might have about this agenda item?
We're all so quiet today.
I'm sorry, I'm just laughing because Greg
changed his... maybe his picture to...
---Maggie Golston:
Mike got something... said the required...
---Denise Reilly:
Where do we...
---Maggie Golston:
he's gone.
---Denise Reilly:
is it in the chat?
---Maggie Golston:
It's not... I'm sorry, Mike, it's not gone.
---Michael Tulino:
Oh, here it is... okay.
---Maggie Golston:
In the sense that we could keep it... we have, you know...
a discipline could decide... no, in order to teach,
I don't know... calculus... you have to have at
least 18 graduate units in mathematics.
But, disciplines that are having trouble, especially
meeting that... there are certain disciplines
where fewer and fewer advanced degrees
even get rewarded... get awarded.
For example, fewer and fewer people go
to J school... go to journalism, MA school.
It's, you know... it makes sense when you think
about what's happening to journalism.
And so, we can... we have... we can now step that down... right...
and or, related fields... we can widen that too.
Other, anything else?
---Denise Reilly:
So the question was in the chat... is the 18 required
credits, like graduate level credits, going away...
and that was Maggie's response to it... It's
not going away, but they're seeking feedback.
and it's still within HLC policy or
what we're doing right now?
---Kate Schmidt:
No, no... [unintelligible] where 18 credits came in is... you...
if you're teaching a class that's a transfer class or genED class,
not occupational. .. you need to have a master's
degree in that discipline... or a master's degree
in an unrelated discipline, but 18 graduate
level classes in the discipline.
That was old HLC language... the piece that
they have said now and I'm not going to get it...
be able to quote it exactly right... but they no
longer specify that magic number of 18...
they say that it's got to be a reasonable
amount of graduate coursework.
Matej quoted it there... and so that's one of the things that
we've been talking about as a group... what is reasonable?
I think we've realized that it is going to
be very discipline-specific and so the policy
will likely set up a framework for disciplines
to consider how how these things would apply...
and if they apply in that discipline... and then
document those. I think that's going to be
the big piece for our, you know, for our HLC is that we've
got a document and we're consistent within disciplines.
---Denise Reilly:
Just clarifying the question, sorry.
---Kate Schmidt:
Yeah, yeah, 18, 18... so 18 did go away, right? I mean, 18 at some
point was an arbitrary number from HLC that was in their language.
Now they're saying, it's up to you to define
what makes it... what's a reasonable amount.
---Denise Reilly:
Okay, any other questions in the chat or?
Or we'll all just read Matej's responses.
You're talk... to the questions
not... okay, thank you.
---Maggie Golston:
I would like to thank... I would like to thank Matej.
Who stepped up and joined a little late... and, he's
adding so much to this conversation... so thanks.
---Denise Reilly:
Great... and you're still seeking individuals,
our next steps, correct?
---Maggie Golston:
We are seeking lots of input... I don't... we do not
need more volunteers for the committee per se,
but if you're really into it, and you feel like it would it would
really help us... please reach out to Kate or me... thanks.
---Denise Reilly:
Okay, thank you so much... so now, we move on to our next
agenda item here, which is... handbook policies from the AERC.
Now, I asked... we're good with time
as far as I know... only 3 things left.
So, I asked that Aubrey and Makyla, who I
believe are the AERC co-chairs could come.
They sent down an email, and I know that there
were great instructions in that email, by the way,
about how to go to each of these, but I thought
it might be good for them to just share or explain
any important things that we might need to know coming
up with the employee handbook... so, take it away.
---Aubrey Conover:
Ah, yeah... and I'm probably gonna turn over to Makyla because
she designed the beautiful spreadsheet that you all saw,
with all the details... and we were getting a lot
of questions, and we kind of realized first that...
you know, if you're not diving into this day
in and day out, it's hard to know what changed
and what to even look for to share your perspective.
So, that summary that you put together from
one of our guidance tools that we have,
really highlights those things... I don't know, Makyla,
do you want to run through each one... or can you start...
do you want to just see if there are questions? Like,
what would be most effective for the time we have?
---Makyla Hays:
I could probably just... Denise, can I share my screen... is it possible...
or do I need to give it to you to share the screen? [chuckles]
---Denise Reilly:
Oh, the screen problems of the day.
---Makyla Hays:
Here... if you wanna share... my PCCEA report and scroll down...
because I think that's gonna be the easiest way for me to find it.
And it's... basically what we did is... every time
we vote on something in the AERC, we fill out...
well, as we start working through, we have
a conversation tracking document...
and all of our conversations are tracked, for each
of the different policies that we're working on.
And when we go to vote on those things, we create a little
summary of what has been for them that document.
So what I've done is, I've gone through and actually posted
what we said we were voting for when we changed them...
by policy... and so, on the bottom of page 1,
it will start with code of conduct...
and you'll see a little piece that says recommended
actions and/or listed alternatives...
that's actually from our tracking sheet... and then it says
change coworkers to vendors, contractors, and other employees
within the code of conduct language... so, if you were
to open the proposed code of conduct language,
you'll see a struck out word and it's replaced with
vendors, contractors, and other employees.
That was the vote that we were having on that conversation...
I highlighted in the PCCEA report, the things that I thought
faculty would be interested in knowing about the most.
So, I have adjunct compensation for canceled
courses within 10 days of the class starting.
The faculty compensation policy is probably going to be
the one that most people will want to take a look at.
Make sure you understand, because it's describing
how we move and what's happening on vertical
movement on the salary schedule
that we got in place this last year.
So, this is the words that go with the schedule
that we are being paid on currently...
this is not a change in our current schedule...
it is a clarification of how we're moving.
So, we have what we clarify the process for... describing a little bit
of horizontal placement, small edits for clarity in other places.
We did put a "hard to hire" statement in there, but
there is a "hard to hire" group that is working on that still.
So those of you that you don't feel like
it's enough... agreed, we're not done...
but this language is attempting to get things in place now...
and then, as that group finishes, we'll come back and edit again.
What do we do with non-faculty service,
if you're acting or in an administrative role?
How does that move you up on the schedule?
And then we took out some redundancy and
referenced the agent faculty overload policy,
so that there wasn't a potential for conflict.
So, it's not that we changed anything, we
just changed where it's referenced.
There was some professional development
policies that were updated...
mainly to add the TLC language in there...
because we didn't have anything for TLC.
So, we had Elliot join... and they gave us some
ideas of how to incorporate the TLC in there.
And then we have an entire thing about staff salaries... if you're
interested, go free... feel free to read it, feel free to tell us about it. ..
but if you have limited time, this one
isn't going to affect how you are paid.
The Introduction to Employee Handbook...
we noticed that it had an old mission...
so, we're striking that out and putting a link in
to the current mission... that's all that is.
Basically the big thing I want to let
you know here is that everything
that's on this list did come to a vote
in the AERC... and it was unanimous.
But... read through it, and if you find anything
you feel like it's not done well or they isn't clear,
please let us know, so that we can continue
to work through that... Bobby, did I get everything?
---Aubrey Conover:
No, I think that's excellent.
---Makyla Hays:
Okay... and then there's... at the bottom, is from the email... I just
copy and pasted it, on how to find those policies and the form.
Any questions.
---Denise Reilly:
Okay, I'll stop sharing now.
I just appreciate how clear that was... to be able to kind
of see that, especially when there's so many updates...
and it's in an email and it would take a long time to go through to
figure out what thechanges really are and what to pay attention to.
So, thank you...
now questions.
---Aubrey Conover:
It was so clear that everything was explained.
---Makyla Hays:
It was either super clear or super overwhelming...
so, we'll go with clear, just so that we can
leave on a Friday high note... how's that?
---Aubrey Conover:
Absolutely... and just a little plug while
people are thinking of questions....
we are going to be doing elections for multiple positions in
staff and faculty for AERC, coming up in about a month or so.
So, if you are interested in joining our wonderful group... and our
exciting and dynamic conversations, I would encourage you to do so.
---Denise Reilly:
Okay, thank you so much, Aubrey and Makyla...
we really appreciate all the work of AERC,
and I want to say that I'm impressed by... I know
there have been changes over the year... but, years...
but I'm impressed by how much the college is learning
about the poli... like, the role of AERC in general...
and the structure of it, and the importance of it... and all the
different groups across the college being a part of that.
So, I personally feel like, as a faculty member, I trust
that when you're all looking through these policies...
that there's been a voice from every different
group and that when it kind of comes to us,
I know that those people have already...
those folks that are representing us
have already kind of looked through all of these
and gone through the language and updated things.
So, I appreciate the work of AERC and I'm sure that... and I know... and
Makyla, I'm not even sure who are... all our faculty representatives are
on the AERC, but I think there's 5 of them...
so, much appreciation to you guys and to...
---Makyla Hays:
There's 4 currently, because Nan retired... so, we miss her...
so, we will be looking, we're gonna be running an election
for next academic year... we have one
position open and an alternate position.
So, we currently have myself, Matej,
Jen Guajardo, and James Sheldon.
---Denise Reilly:
Okay, well thank you so much for
all the work with that... with the AERC.
Okay... Rita, I'll get ready to share a slide if you want
to start... would you mind starting on our next topic?
I don't think we have... yeah, I think it was just such a great job,
Makyla and Aubrey, that I don't think you stunned us all...
I think we're just impressed by that... and we all know that Makyla
is kind of the queen of spreadsheets and trackers and things like that.
[chuckles] Um... it was crystal clear... so, Rita, I'm gonna
get ready to share screen... and then if you wanna start.
---Rita Lennon:
Madam President, I was expecting you to start,
and just fill in anywhere that you were... um...
historically unsure of what we were
[chuckles] really doing... so...
---Denise Reilly:
Madam President, I'm not sure I've heard that yet,
so I don't know [laughing] how I currently feel...
Am I sharing...
---Rita Lennon:
with the highest level of respect,
Madam President... [laughing]
---Denise Reilly:
I don't know, I don't know, there's too many
TV shows that... it doesn't turn out so well.
So anyhow, we just wanted to go over our charter a bit... we are trying,
once again, in our new roles... and believe me, the communication...
I will stop sending a million agendas and a million invites when
I actually find out who the faculty senators are for this group.
and how many people we need for this group... I know
we have elections in the Fall, starting for the Spring...
so we do have some new members if we have a chance
at the end of the meeting, they can introduce themselves.
However, we also had some people leaving, as
Makyla said... in their group, they had Nan retire.
We also have had some retirements in the groups that
weren't in elections... and we've also had some people
that just can't do the role anymore... and we're trying to figure out
how many part-time, how many full-time, can represent a division.
I'm not sure how long it's been that
we've looked at the actual numbers.
So, if we look at our charter, this is just to
kind of go for like what is the role of senator
as far as the institution is concerned... and
this charter was updated in March of 2023.
So, we feel like this kind of represents us...
as we look through it here, we're overseeing
college wide matters... we really do focus on
governance processes in the institution.
And this just kind of clearly outlines that
we have representatives in each of these groups...
accreditation, strategic planning, budgeting,
development of policies, processes and practices...
promoting professional development... we mentioned
earlier that the TLC was created out of faculty senate.
That was before I even, you know, had stepped into an officer
role... that was a new learning for me a few years ago.
So, professional development across the faculty... maintaining the spirit
of collegiality, civility, and respect... and then encouraging transparency.
And so, the definition of faculty, as I've been
sending emails to Deans to try to figure out,
okay, exactly how many full-time faculty do you have... that's
an interesting question, because it hasn't been very clear.
Some are telling me, well, we have a lot of instructional...
or staff instructors... we have some that do double duty...
so, the term that we use here is... anyone who's teaching students...
regular, adjunct faculty, staff instructors, and then librarians.
We could really take that part out... and then here
the objectives... so, for those of you that are new,
we're really trying to strengthen, you know, faculty
as a college entity, faculty views and concerns.
We work very closely with the Provost Office...
so, thank you... I see Kate in here... Jeff is in here.
Vanessa is in here... so, we work with them
regularly, aside from these meetings, to just
kind of have our finger on the pulse about
what's going on across the college.
And then, we also have those representing, and
we have representatives, in the all employ...
all college council, general education,
college curriculum council.
So, without going through every single one of these though... the
senator activities that we wanted to just point out right here
are that we work for you... so, we're elected members here...
and that we communicate the faculty we represent.
So, when you put in the chat, what department do
you represent or what division do you represent?
The expectation is that information goes out...
so, if you're a math faculty, the expectation is
that you will send all this information out to math faculty,
about the happenings going on with senators.
So, you're also expected to solicit input from your constituents...
I know, Rita used to use that term all the time, I love it,
so I'll take it from her... so we've got constituents...
so, we're representing them and reporting back to them...
and then we're expected to attend these senate
meetings on a regular basis or have a proxy.
And I notice that we still have that on the sign-in
sheet... so, if you're unable to attend a meeting,
I know we only have 4 this
semester, that you get a proxy.
I'm gonna see if Rita has anything to
add in, because this was really the law...
the meat of what we wanted, we
shouldn't say that anymore, right?
Like, not everybody's... my daughter is a vegetarian... so,
it's not the meat and potatoes, but It's the important stuff.
the crux of what we need to be doing as senators, as we represent
faculty, and represent our divisions across the college.
Go Rita.
---Rita Lennon:
So, I think one of the things that is important
to remember is that we are really trying to ensure
that we're giving feedback to the senators, but we're
seeking feedback from... the word is constituents...
and making sure that their voice is heard and we're bringing
that forward to when we speak with administration.
That's been a challenge in the past because not all of us have
access to our list serves, for example, in our department.
And so, we have to reach out to administrative
staff or support staff to then get the information out...
and then how do we, you know... how are
we a conduit of information moving forward.
S,o one thing that is important for us to know
is... how do you tackle that challenge if you're...
especially if you're a new senator in your
role? How are you tackling that challenge...
and what can we do to help support that, even if we're
taking this information to the administrators and saying...
you know,...this is obviously not working because they
don't have access to speak freely with their constituents,
you know, some of them are online,
some are virtual, and some are in person.
The other in... the other part of that is... how
are we making sure that whenever we're getting
presentations at are meetings... when we're listening to these
presentations... how do we get feedback from our constituents
if then,we're moving on to the next meeting a month later and we
haven't had the opportunity to really spend time getting that information.
So, these are 2 challenges that, you know,
have been an ongoing challenge... [chuckles]
something that I can remember as long as I've been
a senator... but it would be, you know, Denise and I,
and the other officers have talked about this
and would like to figure out a way to tackle that.
So hearing from you would be wonderful.
But not all at once.
[chuckles]
---Denise Reilly:
Thank you, Rita... no, that really...you really articulated,
you know, some of the challenges we've had...
and partly because we're all in different divisions,
different campuses don't all see each other...
and so, don't all necessarily meet... so, maybe
we'll bring that... this up again on All Faculty Day...
but I do know that in the past, you know,
Kelly has taken notes as our former secretary...
and has also sent out the notes to, you know, com...
you know, PimaOnline... I'm on that listserv.
So, I oftentimes would just forward that to my division
because it was easier and I wouldn't taking separate notes...
but this is something that we'll ask for feedback on, continual
feedback, and do we have any questions before we're up?
We're seeing the yellow.... I don't want the black flag... the black
& white checkered NASCAR flag to come out to me here, so.
Oh, we're just so quiet... and I don't know... not... I wouldn't
say I'm super efficient today... so, that's not the case.
[chuckles] It's not that... it's just a Friday
and it's the first meeting of the year... okay.
So, I think... without any further ado, we'll just
continue to talk about that... and bring that up.
So... and thank you, Maggie... we know
you're taking copious notes... appreciate it.
Okay, we'll go to our last agenda item that I saw in there... and I think
I saw Nina pop in there and I think I saw Nina pop in to our meeting.
So, our last agenda item has
to do with faculty leadership.
We've been in meetings recently, where I know there's
been a question... there's been questions about
PimaOnline... in the direction of PimaOnline...
and how that's kind of putting a spin on things...
or actually probably putting a halt
on things, until things are decided.
But we haven't heard much about faculty leadership...
and so we invited Nina to come and give us the scoop
on what might be happening with that and when
we might expect any information about that.
So, take it away. Nina,.. thank you.
---Nina Corson:
Yeah, thanks so much for having me.... I am in this
moment, trying to figure out how to share something
with somebody who might be able
to share with the whole group.
---Denise Reilly:
Would be me, until we figure out how to change my zoom
link settings to where everybody has access to everything...
but go ahead... if you have something to share,
put it in the chat and I will share for you.
---Nina Corson:
Yeah, okay... I'm not even... for some reason I'm not even
seeing where to share... it's just a Google slide... not even.
---Kent DuBack:
So, you'll wanna go ahead and borrow the link
from the upper right... so, go click on share.
---Nina Corson:
I did.
---Kent DuBack:
You're gonna get copy link... and throw that in
the chat for... and that'll go ahead and work.
That's our current work around,
while our permissions aren't working.
---Nina Corson:
Yeah, I already did that.
---Kent DuBack:
Oh, okay.
---Denise Reilly:
I need access, Nina... so...
[chuckles]
---Nina Corson:
I know... that's the thing... it's not sending me to the
regular screen, where I share these things all the time.
---Denise Reilly:
You have to give me access
and I'll share it for you real quick.
Thank you.
---Nina Corson:
I... ah... what?
---Denise Reilly:
It asks you for access... I just can't open it... so, thank you...
you sent it to me, but I don't... I need access to open it.
---Nina Corson:
I know that.
---Denise Reilly:
Just like you all needed for my faculty
president... [chuckles] president goals.
---Nina Corson:
Okay, I got it... I got it...
---Denise Reilly:
There you go.
---Nina Corson:
It's come to me, hold on... I don't... usually I can just give
access from the document, but I was not getting that option.
Okay, I give you access,
Denise... do you have it?
---Denise Reilly:
We'll find out
---Kent DuBack:
Cross your fingers.
---Denise Reilly:
Here we go... can I just give a shout out to Kent? [chuckles] I'm sure...
I'm sorry... I don't remember what kind of hack you said that was,
but, he's our IT person, who's helping out in our Zoom link, to make
sure that I don't royally mess up my first president meeting.
---Nina Corson:
Oh yeah, Kent's awesome.
---Denise Reilly:
Kent, you're showing your face. Thank you...
---Nina Corson:
I always enjoy working with him.
---Denise Reilly:
So let's give a like warm shout out to Ken,
who's helping out here. [unintelligible]
---Kent DuBack:
You guys are too nice... thank you.
---Nina Corson:
I am so impressed, Denise... I... you guys are right
on time... and thank you so much for having me.
So, I wanted to give you all a little background... why we're even
doing a faculty leadership reassign time, or redesign project at all...
and then I'll get into the status and the next steps... so, some
of the major complaints are concerns, or frustrations,
that have been shared by both faculty and
administration regarding our current leadership model
are that the compensation changes every year... you have no
idea what it is... you might note, I put compensation in quotes...
I suppose that's my own sarcasm coming out
a little bit... the compensation is reassigned time.
That's it... it's not actually money... and that amount changes every
year... it can be 3.48 load hours one year and 9.27 the next.
Kind of some weird... weird, I think... weird amounts.
Anyway, the reassign time model is difficult to understand...
it's based on FTSE, and it's got a square root function in it.
And, I mean, it's kind of cool, but not a lot of people really
understand how or why their reassigned time is what it is.
I think, we all know that there's never enough
time in the day to finish your work...
and our faculty leaders feel pretty
overworked and under compensated.
The faculty supervision... those of
you that are supervising faculty...
it's one of the very few roles at the college, where the supervisor
is not on a higher pay scale than the employees you're supervising.
I know... I know they've always been on the same pay scale,
but there used to be a stipend, right... to make up for that...
and that disappeared a few years ago.
From a, like, college perspective... our adjunct faculty budget
line is way over budget for our enrollment expectations.
And that's perhaps not only due to all of the
reassigned time that so many faculty have...
that then has to be picked up from the adjunct
line, but also maybe some efficiency.
So, I don't like pointing just at the faculty leadership model
as the reason why our adjunct faculty line is over budget...
I think that's kind of untrue... and unfair...
but it is... and it is a concern expressed.
Yeah, we have 153 faculty with some sort of reassigned
time... and I'll show you a summary in just a second.
That's that's a lot of people... we really
need our faculty in the classroom.
And the last thing is just a little, it's not really a side note,
but the discipline coordinator role is just, it's very odd...
Well, I mean, it has a good purpose but it is used very,
very differently across divisions and across disciplines.
I could give you examples but I know I've got to talk faster...
so, gotta... I've got to pick it up, and try to talk like Denise.
Denise, can you go to the next slide? Okay,
here's the summary of the reassigned time.
So, we went through last year's load sheets and documented
every bit of reassign time that any faculty member had.
These purposes are categories that I kind of made up...
I just... I had to lump them into groups somehow.
Some of them were very clear... some of them were
not so clear... I would ask the Deans if I wasn't sure...
and you can see the division needs 164 load hours... that
different Deans had faculty doing for various reasons.
I think most of the rest of these you can figure out.
Faculty leadership is of course the largest chunk of reassigned
time at almost 1,500 load hours, which is just shy of 50 FTE's.
So, you have 50 FTE's doing department head or discipline
coordinator work... in total... I put that down at the bottom.
I label it total, but that's the total...
that's just about 65 FTE's... just over.
Okay, the next slide... thank you.
Thank you Denise, for driving this for me.
Alright... so, our goals in the faculty leadership
redesign... these are some of the major goals...
of course, there's a lot of other goals... but we wanted
something that was clear and simple reassign time.
It is likely not going to be based solely
on, that changes. Dave, Dave B even said t
Dave Bea even said to me, he needed it to be clear...
nothing that's .2, you know, just half load hours...
that much... at most... let's like make it clear, it needs to be
stable... something that isn't going to change constantly.
We need our reassign time to be aligned with the responsibilities...
that's the piece where you know some people feel very overworked, right?
And we need appropriate compensation... so, I am hoping that
we'll have a model that has reassigned time and a stipend,
particularly if you are supervising others.
We were considering other models that maybe look
nothing like department head or discipline coordinator,
and I'll talk about that in a moment.
And then, we also very much need to identify work that is
put upon the department heads or discipline coordinators
that could be better done by others... rather, that is, support
staff, schedulers, FRC... we are having those conversations.
Or perhaps there is some work that
just simply doesn't need to be done...
doesn't need to be done as often
as it is... or can be done differently.
Alright, so one likely outcome of this...
we need to be somewhat budget neutral...
I mean, there might be some wiggle room in there,
but... but the budget is what it is, right?
What this will likely mean... If you get people more time and you
pay them better, we might have to have fewer leaders, right?
So, there will likely be more reassigned time, a stipend... why it is...
the result of that is... there's fewer individuals in leadership roles,
which means that those individuals that are in those leadership
roles, we need to make sure that they are actually taken care of
and given the time in the compensation that they need.
So, we have some lofty goals that we're
working on... I'm ready for the next one.
Okay, so timeline... here is, I know, everybody's concern... so, original...
our original timeline was to have the model chosen by spring break...
is that still possible? I might be naive, but I truly believe it is still possible,
if we can get a couple of pieces of information, I'll get to in a moment.
I could be wrong, but I have not given up yet... Our original timeline
had us recruiting for new positions before the end of the semester.
I have heard some frustration from faculty, that they don't
know if they're going to be in leadership positions or not
as they're making the schedule... that has always been
the case this time of year, in the spring semester
when it was time for new elections... in 2020,
which is the... that was 3 years after our new model,
and it was time to... everybody to apply for their leadership
positions again... those applications were due in mid April.
So, that's what happened in 2020... I don't
think that we're off of that timeline quite yet.
So, the potential hold up for me... I have been very hesitant to put
too much work into this, because of the PimaOnline discussions.
When we initially started the faculty leadership redesign
and we embarked on this idea, there was no...
there was no discussion about doing
something different in PimaOnline.
You can imagine that, if there are structural changes to PimaOnline
that could very much affect the leadership model.
I am not privy to those conversations...
I don't know what they could be.
I have some ideas, but like, for instance, if the
online classes were to move into the divisions,
that would very much break apart what the
existing online department heads are doing.
We have some PimaOnline department heads, who have disciplines
that are multiple divisions, so that would change that work.
There could also be some efficiencies, right?
There could be in some smaller disciplines... um...
a department head that has both the
online and the face-to-face pieces.
Okay, that disappeared for everybody... I hope
that's okay... Denise, did you mean to take that?
---Denise Reilly:
Sorry, no, that was just cause it's 3 o'clock, so I was...
and I wanted to clarify for everyone...
I know Maggie has her hand up too, that...
it's not that I wanted to give this less time...
it was that Nina could only come for the last
10 min of the meeting, so it's fine.
I know this is a hot topic... so, I know some of you are
probably thinking... why wasn't this, you know, spent...
why didn't we have more time for this? I had just said...
can we get any kind of an update, just something?
---Nina Corson:
Yeah... so.
---Denise Reilly:
At this point... thank you so much... last thought.
---Nina Corson:
Do I need to stop or can I say
one more... one more word?
---Denise Reilly:
Go ahead.
---Nina Corson:
Okay... so, when we embarked on this
there was no PimaOnline discussion.
Now, we really need to know, if they are going to
be any changes in PimaOnline, and what?
That drives faculty leadership... and I would
like to point out that, if I were doing FACT,
I would think those 2 things need to be
done before the FACT process work is finished.
And I don't have to go into the models, I'd really rather not anyway...
I put some brief description, you all can see on your own later.
---Maggie Golston:
I... I... I'm gonna sneak this in...
I know it's time y'all, but...
I do, I do have to say... first of all, you are right ...and I
thank you for looking into what happened in 2020, Nina,
but I would point out... that that was done in a reorg year... so,
people were applying for positions they knew what they were...
they were established... I would like to point out also, that I
stepped into a leadership role... I don't think mid-April is good...
and here's why... I had no training... none... there was...
the former DH for whom I took over, didn't train me at all.
Because... that's summer time, right? [chuckles]
There's no time, right? There's no overlap or training time...
or even communication... or even files... or
anything for continu... um... and the last thing is...
If Pima Online is doing a reorganization, aren't... are they also
designing their leadership before we are, on the face-to-face?
---Nina Corson:
Alright... I don't know... I'm shaking my head
yes, because I agree with your comment.
---Maggie Golston:
[Maggie] Absolutely.
[unintelligible]
And if so, Isn't that an equity issue, employment
wise... and something to take to the AERC?
Because... we should all have all the information in leadership,
and be able to apply in whatever modality at the same deadline.
Otherwise, the first bite of the apple is exclusive to existing
PimaOnline leadership... and that seems to be an equity issue.
---Denise Reilly:
Thank you, Maggie, for your comments... I'm wondering
if, as we close up this meeting and people are leaving...
I'm wondering if maybe, Nina, we can invite you back,
maybe in March, and have like, a deeper conversation
with some more time on that... just because
I want to be cognizant that we're 3 min over...
darn it... I thought as president
I'd get it like in 3, sorry...
---Nina Corson:
Yeah, of course.
---Denise Reilly:
Do we... do I just... like Rita... of course... just adjourn this baby or do
I have to wait for someone to, call the meeting to be over?
I can't remember.
---Maggie Golston:
I move to be adjourned!
---Denise Reilly:
Oh, that's what I thought, but you know...
okay, do we have anyone... so, thank you, Maggie.
Thank you, Nina... Nina has made it available for
everybody... so, you have the access to the slideshow.
So, thank you very much... who's our... who's adjourning?
Oh look, we have like, all that stuff in the chat, 1st and 2nd.
Okay, have a great weekend everybody... we'll see you in March with your
lovely faces or pictures or avatars or whatever you want to put on there.
Have a great weekend.
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